Paralegal Resume Examples

Junior Paralegal — Hall Booth Smith, P.C., Southeastern law firm with a large insurance defense and civil litigation practice

May 2025 – Present · 1 yr 6 mos

• Prepared and filed pleadings, motions, notices, and discovery documents across state and federal matters, completing more than 180 e-filings with only 2 clerk rejections using PACER/CM-ECF and Georgia court portals.
• Indexed 75 case files of medical records, billing files, and claim materials in NetDocuments and Relativity, standardizing folder structures and naming conventions and cutting average record retrieval time from about 15 minutes to under 6 minutes.
• Tracked discovery deadlines, deposition dates, and trial preparation milestones for a high-volume caseload, keeping 48 active matters current with 0 missed internal deadline escalations over a 6-month period via calendars and follow-up reminders in Clio and Outlook.
• Drafted and proofread routine pleadings, discovery requests, subpoenas, notices, and correspondence from attorney templates.
• Maintained case files and coordinated service, scheduling, and communications with clients and outside parties.

Paralegal — Acadia Healthcare, behavioral healthcare services company operating treatment facilities across the US

Apr 2023 – Present · 3 yrs 7 mos

• Centralized subpoena and records-request intake for legal and operations teams, cutting average acknowledgment time from 3 business days to 1 across 140 requests in 2025 by building a SharePoint tracker, standard response templates, and routing steps for facility and legal stakeholders.
• Managed first-level collection and review for employment and patient-record litigation matters: coordinated 22 legal holds and gathered more than 18,000 documents for outside counsel, issuing hold notices, following up with custodians, and organizing productions in Relativity.
• Cut average turnaround for NDAs and low-risk vendor amendments from 9 days to 5 by standardizing intake details, attorney review packets, and signature package checklists in DocuSign.
• Reconciled outside counsel invoices and matter data across active disputes, flagging $64,000 in billing entries for attorney review before approval in one fiscal year using Legal Tracker.
• Brought 31 entity records to current status before annual reporting deadlines by auditing governance files in Diligent Entities and SharePoint and coordinating missing information with internal stakeholders.

Legal Assistant — Waller Lansden Dortch & Davis, LLP, Nashville law firm serving healthcare, corporate, and litigation clients

Oct 2021 – Mar 2023 · 1 yr 5 mos

• Supported subpoena responses and business-record productions for healthcare and employment matters, completing 95 response packages with zero missed production deadlines by tracking due dates, gathering records from client contacts, and assembling attorney review sets.
• Prepared signature packets and draft NDA documentation for attorney review, processing more than 120 routine agreement packages in 12 months using Word and Adobe Acrobat for formatting, version control, and final execution files.
• Built Excel trackers for contract and matter status reporting, improving weekly status visibility across 60 active matters and cutting manual update time by 4 hours per week through standardized matter fields and attorney-facing summaries.
• Coordinated records collection with clients, custodians, and outside parties, and prepared draft correspondence and document compilations for attorney review.

Senior Paralegal — Marqeta, a public fintech company providing card-issuing and payments infrastructure

May 2022 – Present · 4 yrs 6 mos

• Lead corporate governance support for domestic and international entities: completed 86 board and stockholder consents and 41 annual or event-driven corporate filings on schedule in 2025, maintaining approval workflows and records in Carta and Diligent Entities.
• Draft and negotiate routine commercial agreements, NDAs, procurement terms, and contract amendments in Ironclad and DocuSign, reducing NDA turnaround from 4 business days to 2 by standardizing fallback language, approval paths, and intake forms.
• Manage discovery collection and legal hold administration for litigation and internal investigations, coordinating 17 legal holds and over 52,000 collected records with zero missed preservation deadlines across Relativity and Asana.
• Built a legal knowledge base for contracting and governance work, publishing clause guidance, process maps, and playbooks that cut repeat attorney and business-team questions by 35% over two quarters.
• Mentor a junior paralegal and legal operations coordinator, raising on-time completion of weekly assigned tasks from 82% to 96% through workload trackers, review checkpoints, and escalation rules.
• Partner with attorneys, executives, and cross-functional teams on subsidiary management, capitalization records, signature coordination, and competing-request prioritization.

Corporate Paralegal — Visa

Feb 2018 – Apr 2022 · 4 yrs 2 mos

• Owned subsidiary governance and annual maintenance for a large entity portfolio, updating and tracking 120+ entity records with zero missed annual filing deadlines in the final reporting cycle.
• Streamlined signature packet preparation for internal approvals and commercial amendments, cutting assembly time from 45 minutes to 25 minutes across roughly 30 requests per month by building standard checklists and reusable packet components.
• Coordinated diligence and document requests tied to compliance and partner reviews, delivering 65 request packages in one year at a 98% on-time rate in partnership with finance, compliance, and legal stakeholders.

Paralegal — LendingClub, digital marketplace lender and consumer fintech

Mar 2015 – Jan 2018 · 2 yrs 10 mos

• Collected and prepared more than 12,000 documents for outside counsel across 8 litigation and regulatory matters, tracking custodians, preserving records, and batching productions for attorney review.
• Brought 900-plus legacy contract and matter files into a searchable structure over 10 months by applying naming standards, metadata fields, and retention rules so attorneys could locate records across commercial and dispute work.
• Prepared contract summaries, coordinated signature and document requests in DocuSign, and maintained legal files to support the in-house legal team on contracts and regulatory documentation.

Legal Assistant — Cooley LLP, law firm known for technology, venture capital, and high-growth company work

Oct 2013 – Feb 2015 · 1 yr 4 mos

• Assembled closing sets and post-closing files for venture financing and formation matters, coordinating signatures, compiling final documents, and checking version control with attorneys and clients; completed 58 closing binders in the final full year in role.